Administrative Assistant

Company: All About Kids
Location: Plainview
Posted on: November 22, 2021

Job Description:

The Finance Assistant is generally the gatekeeper of the Finance Department which includes the Billing Team. This person is expected to answer phones, direct faxes, and manage visitors, paperwork and mail for the department located at All About Kids' headquarters in Plainview, NY. In addition, a primary responsibility of this role is to manage the notifications, collection, and distribution of therapists billing documents and invoices for the department.Responsibilities:* Acts as gatekeeper of the department; manage incoming calls, visitors, emails, faxes and mail.* Answers the main phone line and fields calls to team members as appropriate* Sorts mail and log checks and for insurance EOBs, scans and send to insurance department or appropriate department* Manage notifications, collections, and distribution of therapist billing documents and invoices* Mails documents and packages and manages the tracking of important mail* Receives, logs and distributes therapists' invoices and billing paperwork to the appropriate billing team member

* Creates billing deficiency reports and collects missing therapist bills

* Creates and maintains spreadsheet of billing documents and data distributed to each biller

* Post all therapist payments into finance software systems

* Performs verification of calculations from billers for "fee for service" therapists' payments* Review all purchase orders before approval of Finance Director and places orders when approved

* Independent projects assignments as needed in Finance Department

Qualifications & Requirements:* Associates Degree or Bachelor's Degree in Accounting or Finance preferred but not required* 1+ years of professional experience with Microsoft Office, including Word, Excel, Outlook; experience with Zoom

* Accustomed to self-auditing for pinpoint accuracy is essential

* Must have excellent interpersonal and communication skills; experience with customer service and excellent phone presence is key to this role* Must be adept with Microsoft Excel, Word, Outlook, PowerPoint and Zoom; Kronos, Claims, and HR Cloud experience a plus* Timely personality, detail and deadline oriented* Must be a team player willing to roll up your sleeves when a fellow teammate needs your helpAAP/EEO StatementAll About Kids is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment in decided based on qualifications, merit, and business need. EOE/M/F/D/V/SO

Keywords: All About Kids, New Rochelle , Administrative Assistant, Administration, Clerical , Plainview, New York