ROTC Administrative Coordinator

Company: Manhattan College
Location: Bronx
Posted on: January 16, 2022

Job Description:

Section I: Scope
The AFROTC Program Coordinator supports AFROTC Detachment 560: 5 Cadre staff and -150 cadets from 33 cross-town programs within the Department of Air and Space Studies. Detachment 560 is the sole AFROTC program for the entire NYC-area. The Coordinator, under the Supervision of the Commander/Department Chair, manages and facilitates day to day operations of AFROTC programs to include: front-line admissions support, on-boarding, Department operating financials, scholarships, student support, student data management, marketing and communications. The Coordinator also supports official correspondence, scheduling, visits and events for the Detachment. Due to the nature of information and access, the AFROTC Program Coordinator is considered a position of trust. This is a Full - Time position.

Section II: Responsibilities
Reports to: Commander AFROTC, Detachment 560/Department Chair
Supervises: Student Workers/employees (1-2 students)
Responsibilities:
1. PROGRAM MANAGEMENT: Represents Manhattan College(MC) and AFROTC to perspective students in person, video and via phone; communicates MC and AFROTC program requirements with students, prospective students and family members. Assists with developing and executing program requirements for student enrollment and disenrollment from classes within MC and the consortium community. Manages leads/prospects and maintains routine immersion/open house program for prospective students. (30%)

2. STRATEGIC COMMUNICATIONS: On behalf of the Commander, maintains/supports relationships with consortium programs to facilitate shared student support. Communicates frequently with affiliated colleges and universities to supply or request information; maintains related contact lists of addresses/phone numbers for all cross-town programs and contacts within the NY metro area; fully knowledgeable to MC/ROTC requirements to effectively communicate; maintain awareness, familiarity with administrative organizations of affiliated colleges and universities (20%)

3. PROGRAM SUPPORT: Supports Department Program through student data management. Fully understands computer/internet/software systems to execute the MC/AFROTC mission; is capable of using excel and online spreadsheets to interface with USAF and MC database systems. Systems relate to, but are not limited to: student lead management, student onboarding management, student military records, uniform distribution program, financial details and scholarship program records; (20%)

4. FISCAL RESPONSIBILITY: Responsible for managing Department funds for supplies, equipment and reimbursements; maintains knowledge of financial accounting practices and all Department funding as well as MC and ROTC financial reporting procedures. Coordinator oversees Student Worker budget and work performance within the department. (15%)

5. MISCELLANEOUS: Performs a variety of program manager duties which include: managing program tasks (internally and externally driven), developing department reports, share team responsibilities, word processing/correspondence, memoranda, statistics; proofreading materials, managing department mail, managing department supplies, managing department scheduling; greeting, orienting new faculty and students and duties as assigned by the Commander/Department Chair (15%)
Section III: Qualifications Qualifications Organizational and professional skills commensurate with duties/responsibilities listed above
Bachelors Degree required
Physical Requirements: Must be able to stand for 4-6 hours and engage in minimal physical activity to support student programs and events.
Special Requirements:

Manhattan College is an independent Catholic coeducational institution in the Lasallian tradition. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Women and minorities are encouraged to apply. We are committed to a diverse campus community. AA/EO Employer M/F/D/V

Job Requirements:
Perform general office administrative support
Accepting applications for an administrative coordinator
Perform related administrative/clerical duties
Providing administrative support and office operations
Assist with other administrative duties
Provide administrative and office project support
Perform administrative duties for management
Provide administrative support to relieve department managers or staff of administrative details
Answering office phone and providing other administrative support
Provide onsite branch office administrative support
Perform general administrative duties to support the department
Performing any additional administrative tasks
Help others complete administrative duties
Directing calls and general administrative responsibilities
Assist with all office administrative tasks including ordering supplies and answering phone calls
Assist the operations department with administrative tasks
Establish office procedures for managing administrative details
Provide training to new administrative personnel
Provide administrative support to executive team and staff
Provide administrative support to the executive(s)

Keywords: Manhattan College, New Rochelle , ROTC Administrative Coordinator, Administration, Clerical , Bronx, New York