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Administrative Assistant

Company: Hitemco Medical Applications (Himed)
Location: Old Bethpage
Posted on: September 19, 2022

Job Description:

Administrative Assistant Hitemco Medical Applications, Inc.Old Bethpage, New York Company Profile Himed provides innovative biomaterial solutions to orthopedic and dental customers around the world. Over 30 years of operation, Himed has become a global leader in calcium phosphate-based biomaterial production and has developed proprietary plasma spray coatings and surface treatments. Himed also serves as a contract research facility, providing analytical services and materials testing in our customized biomaterial laboratories. Our state-of-the art 25,000 sq. ft. facility is located in Old Bethpage, New York. Position Overview The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position will be primarily responsible for maintaining daily customer contact, customer satisfaction monitoring, and coordinating product shipments. The prospective hire will leverage their organizational skills to proactively coordinate administrative efforts. Strong leadership and communication skills are essential for effective collaboration across a multidisciplinary team. The successful candidate should be a self-starter with a passion for delivering results and contributing to the overall company goals. Additionally, this position will support administrative sales functions and special projects as assigned by the Vice President & General Manager. Position Responsibilities Point of contact between customer and production. Customer interface Inquiries, discrepancies, feedback, etc. Expediting Quotations Backlog Reports Receiving Reports Call Reports Contract review Job Entry Interface with production team regarding product shipping schedule Handling all sample shipments Preparation of paperwork for domestic and international shipments Commercial invoicing Scheduling pick-up with freight forwarders/carriers Preparing certified documents for Biomaterials Create job folders Familiarization with standard product list Opens and routes incoming mail, and prepare outgoing mail Competency: Excellent communication skills, tenacity, and willingness to learn. Establishes and maintains productive relationships with colleagues and customers. Excellent writing skills. High motivation with strong work ethics and professional goals. Strong ability to understand quickly and follow specific instructions. Creativity to approach administrative responsibilities and enhance client relationships in groundbreaking new ways. Qualifications: College degree is desired. HS diploma/GED mandatory. Proficient on the following software programs: Microsoft Word, Excel, and PowerPoint. Must be able to read and write English fluently. Must be fully COVID vaccinated or willing to do so before employment start date. _A Barson Company_ 148 Sweet Hollow Road, Old Bethpage, NY 11804 Job Types: Full-time, ContractPay: $15.00 - $1,000.00 per hourBenefits: 401(k) Dental insurance Health insurance Paid time off Vision insuranceSchedule: 8 hour shift Monday to FridayCOVID-19 considerations:All employees must be COVID-19 vaccinated and comply with CDC masking guidelinesEducation: Bachelor's (Preferred)Work Location: One location

Keywords: Hitemco Medical Applications (Himed), New Rochelle , Administrative Assistant, Administration, Clerical , Old Bethpage, New York

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