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Office Manager

Company: Montefiore Medical Center
Location: Bronx
Posted on: November 19, 2021

Job Description:

Mosholu Preservation Corporation (MPC) is a not-for-profit that supports Montefiore Health System through addressing some of the social determinants of health to create healthier communities. MPC has been a staple in the community for 40 years and has helped to combat community deterioration by preserving neighborhoods and building community. MPC does this through supporting small business to ensure they grow and thrive, acquiring and rehabbing quality sustainable affordable housing, neighborhood development and the production of educational hyperlocal news.
The Office Manager will be responsible for all administrative duties of the office and staff including but not limited to: procurement, accounts payable, tracking grant expenses, maintaining MPC's standing in all required systems for grants, managing all vendors for household maintenance at the Keepers House, processing and tracking payments for the Norwood News and Jerome Gun Hill BID and supporting the Executive Director in preparing for and scheduling meetings as necessary.
Work Includes:
--- Ensure office building is well maintained via work with vendors and Real Estate department. Process proposals and handle work orders.
--- Administrative duties - handles supplies orders, schedules meetings, mailings, correspondence, answer phones and doors. Support staff with meeting materials and managing calendars when requested.
--- Submit accurate paperwork to purchasing and accounts payable. Create purchase orders, vendor and Independent Contractor paperwork.
--- Enter biweekly Payroll.
--- Provide administrative support related to the management and processing of information related to contracts and grant proposals.
--- Assist with coordinating Requests for Proposals for vendors and grants
--- Compile required organizational documents for contract registration and reimbursement.
--- Support Norwood Newspaper with accounts receivable, biweekly Ad Sheet, Classifieds, Invoices Prep, Accounts Receivable collections and sales commissions.
--- Bookkeeping in QuickBooks for Jerome Gun Hill Road including processing payments, categorizing all payments into correct budget lines, running reports and gathering documents for audits and grants. Liaise with outside firm for assistance as needed.
--- Update city and federal systems as required with organizational documentation
--- Support the staff with scheduling, invoicing and reimbursement as needed
--- Assist with the creation & maintenance of databases and report creation
--- Assist in updating websites and social media when necessary
--- Manage general email inbox for MPC, the BID and the Norwood News
Minimum Qualifications:
--- Associate's degree preferred.
--- Candidate should have a passion for non-profit community development
--- Excellent oral and written communications skills

Department: Administration Bargaining Unit: Non Union Campus: MOSES Employment Status: Regular Full-Time Address: 3400 Reservoir Oval, Bronx
Shift: Day Scheduled Hours: 8 AM-4:30 PM Req ID: 166067

Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.


To heal, to teach, to discover and to advance the health of the communities we serve.

To be a premier academic medical center that transforms health and enriches lives.

Define our philosophy of care, they shape our actions and motivate and inspire us to pursue excellence and achieve the goals we have set forth for the future. Our values include:

  • Humanity
  • Innovation
  • Teamwork
  • Diversity
  • Equity

Keywords: Montefiore Medical Center, New Rochelle , Office Manager, Executive , Bronx, New York

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