Experience Reception Concierge

Company: CBRE
Location: Bronx
Posted on: May 23, 2023

Job Description:

Experience Reception Concierge

Job ID

111219

Posted

04-Apr-2023

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Accounting/Finance, Administrative, Building Management, Customer Service, Facilities Management, People/Human Resources

Location(s)

Bronx - New York - United States of America, Brooklyn - New York - United States of America

JOB SUMMARY

This position is responsible for performing various administrative tasks, including answering telephones

and giving information to employees and guests; often the first point of engagement with employees and

visitors.

Responsible for making a good first impression for the organization, which can affect the

organization's success.

Responsible for all administrative/reception needs including but not limited to managing calls, calendar

scheduling, travel scheduling, expense reporting, document approval processing, documentation

(including memo's, faxes, letters and other communication), mail services, etc.

May require leadership in meeting planning, general administrative support and projects which may be assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Greets employees and announces clients, applicants, and visitors.

Conducts guest registration through badging software. Arranges escorts as needed.

Issues visitor passes and validates parking.

Receives and directs incoming calls to appropriate personnel and voicemail.

Assists with scheduling and preparing meeting and conference rooms.

Coordinates setup of conference/meetings rooms.

Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.

Arranges video and/or web conferencing as needed.

Coordinates catering for meeting and events.

May negotiate pricing and menus.

Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.

Performs general clerical duties associated with distributing packages and mail as required.

Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail.

Arranges messenger service as needed.

Follows location security procedures for screening inbound deliveries.

Orders office supplies and other common use items for the location, such as caf-- supplies, equipment toner, printer paper, freight and shipping supplies etc.

Maintains neat appearance reception area, conference rooms caf-- and other common areas. Requests

building and housekeeping services as needed. Periodically inspects common area equipment to ensure

good operating condition. Arranges equipment service as needed.

Maintains records and logs of service requests and tracks their status.

Maintains a file of services including transportation sources, accommodations, and referral contacts. May

arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

functions.

EDUCATION and EXPERIENCE

HS Diploma or GED required. A minimum of 0-1 year Front Desk, Concierge, customer service or

other hospitality experience is preferred.

CERTIFICATES and/or LICENSES

None.

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask

clarifying questions to ensure understanding. Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

Comfortable meeting and engaging with new people.

Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.

FINANCIAL KNOWLEDGE

Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve

problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES

Intermediate skills with Microsoft Office Suite, handheld mobile technologies and applications; .

Good organizational skills. Ability to work flexible work schedules based on office needs. Physical

ability to assist. Able to lift 30 lbs. Strong problem-solving skills. Highly adaptable and flexible.

Ability to work independently with little supervision.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results.

and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

SAFETY

1. Complete at a satisfactory level all required and assigned HSE training

2. Follow all activity policies and procedures, including all HSE related requirements at all times

3. Participate in all HSE related programs & activities as required, including incident investigations,

interviews, auditing and assessment, etc.

4. Report any condition which you feel could result in an accident or injury and / or stop work if required

In addition:

1. Be aware of and understand all safe work practices and procedures and potential hazards associated

with the work environment

2. Maintain and wear at all times required appropriate personal protective equipment (PPE)

3. Apply appropriate material handling techniques at all times,

4. Only operate warehouse equipment and machinery (e.g. pallet jacks, manlifts, etc.) if properly trained,

qualified and authorized to do so

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, New Rochelle , Experience Reception Concierge, Hospitality & Tourism , Bronx, New York