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Admin Assistant III

Company: Adapt Community Network
Location: Bronx
Posted on: May 12, 2022

Job Description:

Why Join ADAPT?It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.SUMMARY Under general direction, is responsible for performing office management and administrative tasks in support of the Human Resources Department. Performs a variety of complex administrative duties and special projects through frequent use of independent thought and judgment. Provides administrative and project management support to the Senior Vice President and Director of Human Resources.ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Administrative Assistant Human Resources will include, but are not limited to the following: Performs office management tasks requiring prioritization; coordination of information from and acting as liaison to other departments. Utilizes independent judgment in order to complete assigned tasks and projects. Maintain integrity of labor distribution and position control. Assist with the input of employee data into HRIS/Payroll system. Arranges schedule of appointments for supervisor. Answers telephone calls and greets visitors for the Human Resources Department; exercises discretion when assisting or providing information to callers and visitors. Directs all important situations, inquiries and questions to appropriate party. Processes all record requests, including retention and retrievals. Types memos, policies, minutes and other assigned tasks. Compiles a variety of statistical reports through HRIS; determines proper format for finished reports. Maintains office supply inventory, ordering supplies by originating requisitions and monitoring receipt of supplies. Sorts and distributes in-coming mail, packages and faxes to appropriate party. Establishes, maintains, revises and updates the filing system for Human Resources Department. Performs photocopying and collating as needed. Performs ongoing administrative tasks such as setting up meetings and reserving conference room. Maintains employee-related data bases. Prepares and analyzes reports that are necessary to carry out the functions of the department and company. Prepares periodic reports for management, as necessary or requested. Provide support for HR Administration and HRIS. Research and resolve problems. Provide backup for Payroll. Document workflow and work procedures and conduct appropriate audits to ensure data integrity. Performs other related duties as requested.QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read, write, speak and understand English Excellent interpersonal skills are required in order to interact effectively with employees, co-workers, other departments, outside contacts, etc. Due to sensitive nature of the position, must be able to maintain the strictest confidentiality Ability to work independently and handle multiple tasks simultaneously Proficient in MS Office products including Word, Excel and PowerPoint Excellent organizational skills Ability to type correspondence and other documents in a variety of formats at a speed necessary for job performance Knowledge of modern office practices and procedures including business correspondence, record keeping systems and office equipment Excellent oral and written communications skills.EDUCATION and/or EXPERIENCE Bachelors degree from an accredited college or university preferred High School Diploma or GED required At least five years of related work experience.ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

Keywords: Adapt Community Network, New Rochelle , Admin Assistant III, Other , Bronx, New York

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